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Aug 1 2017

Automatically archive attachments for Outlook emails #outlook, #office, #reply #to #all, #outlook #check #for #attachment,


*Bells & Whistles version 5 is now available. See what’s new.

Archive attachments for Outlook sent emails

Use Bells & Whistles for Outlook to decrease the file attachment size by automatically archiving Outlook attachments

The “archive attachment” feature of the Bells & Whistles add-in for Outlook was one of the most popular requests by our users, for being implemented in the new version of the Outlook add-in. So here it is: you can now use the add-in to automatically archive, using the ZIP compression technology, files that you attached on outgoing Outlook email messages.

When this feature is enabled, the Outlook add-in will silently compress each file attached to the email message, without having you to perform this task manually. This way, the outgoing Outlook email will have a smaller size, so you can send it faster. Also, it is a great feature to use when the receiver’s mail box is limited in size and it can’t accept large file attachments.

To enable the attachment archive function, you need to define a new send rule via the Send Actions tab of the Bells & Whistles options window. By using wildcards on the email address rule criteria (“*.*), you can define a universal rule that applies for all outgoing email messages and you can enable the “archive attachments” function for this rule:

For example, if you will attach a BMP file called image.bmp to an Outlook email message, when sending the email the Outlook add-in will automatically archive the attachment as image.zip, saving a lot of disk space and making the outgoing email smaller in size. Practically, if you attach a BMP file to your message, the receiver will receive the message with a ZIP attachment, containing the BMP file.

The attachment compression feature is using the ZIP archiving technology to compress attached files on outgoing emails. To avoid unnecessary compressions, Bells & Whistles is ignoring files for which the compression would not decrease the file size, such as Rar, JPEG, PNG or already zipped files.

Bells & Whistles for Outlook: Main Features

Below you can find more information about some of the most important features of the Bells & Whistles add-in for Outlook. You are welcome to download a free evaluation copy of the Outlook add-in, yours to use for 20 days, with no purchase obligation.

Installation and Licensing the Outlook Add-in

Outlook Reply Options & Alerts

Outlook Email Templates

  • How to create and use the Outlook signature add-in ;
  • How to use email templates on Outlook email messages;
  • How to use predefined Outlook email templates on Outlook messages.

    Outlook Send Email Options

    Outlook Email Management Features

  • How to use email notes on Outlook messages;
  • Enable Outlook blocked attachments ;
  • How to manage or remove Outlook add-ins. System Requirements: Microsoft Windows Me, Windows 2000, Windows XP, Windows Vista, Windows 7 / Microsoft Office 2000, 2002 (XP), 2003, 2007, 2010, 2013 / Outlook 2000, 2002 (XP), 2003, 2007, 2010 and 2013 (x32 and x64).

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