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Sep 25 2017

Graduation FAQS #utsa, #university, #university #of #texas, #university #of #texas #at #san #antonio, #san #antonio,


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Graduation – Frequently Asked Questions

What is the difference between graduation and commencement?

Graduation is the process of being awarded a degree. All students wishing to graduate must apply for graduation by the application deadline. Applying for graduation is a University Degree Requirement that must be met by each student wishing to graduate. If you do not apply for graduation, you have not met all your degree requirements.

Commencement ceremonies are the services held at the end of each Fall and Spring semester. These are ceremonies in which the achievement of the degree is recognized and celebrated by the University community and the students’ friends and family. You must apply to graduate to participate in Commencement.

How do I apply for graduation?

Refer to our Applying For Graduation page for instructions.

What is the fee for graduation?

There is no fee to apply for graduation. However, there are fees for purchasing academic regalia for students wishing to participate in commencement ceremonies. Check with Herff-Jones or the Campus Bookstore for price information.

I applied for graduation, but how do I know if my application was received?

You will receive a confirmation number if you have successfully submitted the application. Print the confirmation number page for your records.

If you successfully submitted your application for graduation, you will also receive an e-mail to your myUTSAmail account approximately two weeks after the application deadline.

I am having trouble applying online through ASAP, what’s wrong?

The top online application errors are:

Failing to use Internet Explorer 6.0 or higher

Incorrect formatting of addresses, dates and phone numbers

Applying for the incorrect term of graduation

Attempting to submit the application without the required number of completed hours

Trying to apply for a semester in which the application date has passed

Trying to apply for a semester too soon (only one year in advance)

You have not applied until you get a confirmation number.

How can I withdraw my graduation application and when is the deadline?

Log into ASAP, Click the Student Services Tab, Click the Student Records link, Click the Graduation Link, Click Complete Graduation Application, Select Continue, Select the term you are trying to withdraw. It will then tell you, you have an application on file for that term already, select withdraw application at the bottom of that page.

You may also choose to submit the “Request to Withdrawal Graduation Application” form to One Stop Enrollment.

You will need to re-apply for the term you wish to graduate through your ASAP or your Undergraduate Academic Advisor.

All students that do not graduate for the term they applied must re-apply for graduation!

I submitted my Degree Audit Request. Why is my name not on the list?

Requesting a degree audit from your college is not the same as applying for graduation. You still have to apply online by the deadline in order to graduate.

When will I get my diploma? Why does it take so long to receive my diploma?

Diplomas are mailed approximately 60 days after the official close of the term in which you have graduated.

How can I make sure my diploma will be sent to the correct address?

Update your address and check your diploma name on ASAP to ensure that your diploma name appears as it should and that it is sent to the correct address.

What do I do if my diploma is incorrect?

I walked in the ceremony, does that mean I graduated?

No. Participation in a commencement ceremony does not imply or infer the awarding of a degree at the time of the commencement ceremony; a final degree audit must be completed before a degree is officially awarded.

I am job hunting and need proof that I am graduating, what do I do?

If you have applied for graduation you can request a letter of degree completion from your advising center. Advising centers can provide this letter until the close of the term.

After the close of the term, but before degrees are posted to transcripts, students can obtain a letter of degree awarded from the Registrar’s Office by submitting the Release of Degree Information Form. The form must be submitted to Enrollment Services by the appropriate deadline. Keep in mind that letters are done on a first come first serve basis and WILL NOT be done on the spot so plan accordingly. Turn around time varies depending on the number of requests.

After degrees are posted to transcripts we will not provide letters to students. Students can request transcripts online via ASAP.

Letters of Degree Completion, Awarded or Transcripts WILL NOT be released if the student has financial obligations to the university.

If you have applied for graduation you can request a letter of degree completion with work complete or work in progress from your college by submitting the Release of Degree Information Form. These letters will be provided until the close of the term.

  • After the close of the term, but before degrees are posted to transcripts, students can obtain a letter of degree awarded from the Registrar’s Office by submitting the Release of Degree Information Form. The form must be submitted to Enrollment Services by the appropriate deadline. Keep in mind that letters are done on a first come first serve basis and WILL NOT be done on the spot. Turn around time varies depending on the number of requests.

    After degrees are posted to transcripts we will not provide letters to students. Students can request transcripts online via ASAP.

    Letters of Degree Completion, Awarded or Transcripts WILL NOT be released if the student has financial obligations to the university.

    If I apply for the spring semester but do not graduate, why can’t my graduation application be used for the following semester?

    When you apply for graduation, you are applying for the degree to be awarded in that particular term. Graduation applications DO NOT roll to the next term. If you do not complete all the requirements, you must reapply.

    If I take a May mini-mester course, will I graduate in the spring?

    No. May mini-mester courses are part of the summer term. Students completing their coursework during the May mini-mester will be summer candidates if they have applied for summer graduation by the appropriate deadline.

    I finished all my courses at the end of the first summer session, why haven t I received my diploma?

    Although there are various summer sessions, summer term is one long term ending in August. We graduate all summer candidates at the end of the long term. Once the term officially closes the final audits will take place and we will post degrees approximately 30 days after the close of the term. Diplomas will be mailed out approximately 60 days after the close of the term.

    If I participate in the May/December Ceremony, but graduate in the Summer, can my diploma say I graduated in May/December?

    No. Diplomas reflect the date of the term in which you applied for graduation. Walking in the ceremony is not graduation and therefore summer diplomas will reflect an August date regardless of the date of commencement participation.

    I graduated on one day, but my diploma shows a different day. Why?

    Diplomas will show the end of term date.

    Contact Us

    • Office of the Registrar
      Main Campus:
      MS 2.02.24
      One UTSA Circle
      San Antonio, TX 78249-0608

    Office of the Registrar

    One Office. One Mission. Student Success.

    Mission Statement
    The Office of the Registrar is committed to providing high-quality service, accurate student records management, and timely reporting of enrollment information utilizing leading-edge technology to the multi-campus university community.

    Vision Statement
    The Office of the Registrar strives toward helping UTSA reach its clearly defined strategic initiatives, providing leadership and guidance wherever our expertise is needed throughout our university community.

    Core Values
    The Office of the Registrar values the best interests of our students, faculty, and staff. We strive to serve our students, faculty, and staff in a collaborative, customer-service oriented environment. We view every encounter with students, faculty, staff, and the local and global communities as an opportunity to communicate, connect, and create an environment for success. We connect with students by giving them the tools and direction needed to encourage accountability and responsibility as they follow their paths from admission to graduation and beyond.

    The University of Texas at San Antonio | One UTSA Circle, San Antonio TX 78249 | Information: 210-458-4011 | UTSA Police: 210-458-4242


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